Our Functions Coordinator is available by appointment to discuss your requirements and take you on a tour of the facilities. The staff of the Gawler & Barossa Jockey Club are committed to working closely with you to make sure your function is a successful event.
ROOM HIRE FEE
Is as per agreed with the Functions Coordinator, The Race Track is at no point in time included in the room hire and access is prohibited on to the race course at all times unless prior approval is sought via the functions coordinator or the CEO.
All 18th Birthday parties require a minimum of 2 Security Guards for the duration of your event and 30 minutes post the function ending. A bond is required which you will receive back within 7 days of the event after inspection is completed by club management. The bond is $1000 for inside areas and $500 for outside areas.
CONFIRMATION OF BOOKINGS
Booking confirmation is requested in writing, including a non refundable deposit of the room hire fee.
Tentative bookings will be held for 14 days. If we do not receive confirmation and your deposit, we may release the space without further notice.
FINAL CONFIRMATION AND PAYMENT
Final numbers and menu choices must be finalised at least 14 days prior to your function date. Food or beverages cannot be brought onto the premises for the benefit of your function. With the exception of snacks such as chips, lollies, nuts and a cake for your celebration
Cancellations must be advised in writing. Bookings cancelled will forfeit the deposit provided.
The prices quoted are valid until 30 December 2018.
The Gawler & Barossa Jockey Club practices responsible service of alcohol. The function supervisor has the right to refuse service of alcohol to any person/s we believe is intoxicated and/or under the influence of alcohol or underage. BYO of alcohol is prohibited onsite due to the venues liquor licence, any patrons found to have brought alcohol onsite will have their beverages confiscated and should they reoffend they will be asked to leave.
CONDUCT OF THE FUNCTION
The Gawler & Barossa Jockey Club reserves the right to control the sound levels of your event. It is understood that the organiser will conduct the function in an orderly manner. We reserve the right to intervene if function activities are considered illegal, noisy or offensive.
The organisers are financially responsible for any damages/breakages sustained to the Gawler & Barossa Jockey Club, whether in the function room or in another part of the club or racetrack. The Gawler & Barossa Jockey Club will not accept any responsibility for the damage or loss of merchandise left prior to or after the function. It is recommended that you arrange appropriate insurance cover.
General cleaning is included in the cost of the function. If cleaning requirements following your function are excessive due to misdemeanours in your event the cost incurred may be billed to you.
DELIVERY AND PICKUP OF EQUIPMENT
Gawler & Barossa Jockey Club must be advised of all deliveries and collections made on behalf of the organiser. Payment for deliveries must be made in advance and needs to be conducted between 9.30am and 4.30pm Monday – Friday unless organised with the Functions Coordinator.